Blocking Spaces

Admins can use the Block Meeting Space feature in Ordinate to reserve a space for a future requirement or mark a space as unavailable for a period of time. This ensures that no other meetings can be scheduled in the blocked space, helping manage room availability.

Creating a Block

To block a space:

1. Go to the Meeting Calendar view.
2. Under the New Meeting dropdown, select Block Meeting Space.
3. Specify the space to block, along with the date and time range for the block.
4. Optionally, you can provide some text as a label to give a reason for the block (e.g., maintenance, reserved for VIP).

The blocked space will appear on the calendar like a meeting but with key differences:

• The block cannot be moved or dragged once created.
• There is no meeting listed in the List View, but the block prevents meetings from being created during that time.

(Screenshot placeholder: Blocked space on the calendar view)

Editing or Deleting a Block

To edit or remove a block:

• Right-click on the blocked space in the calendar view.
• Choose Edit to modify the time or space, or Delete to remove the block entirely.
• You can also use Set Color to change the block’s appearance, helping differentiate blocks visually on the calendar.

(Screenshot placeholder: Right-click options for blocked space)

Limitations and Considerations

• A block cannot be created if there is already a meeting scheduled in the space.
• Blocks only affect fixed meeting spaces; they cannot be applied to the Unallocated or External columns.
• Meetings can still be requested in event times even when all fixed spaces are blocked.
• To block out multiple spaces, you must create a separate block for each individual meeting space.