Location Access By User Role

[Draft — pending review]

Each role can be configured to control which meeting locations the user can see. This is useful when your event spans multiple venues or zones and different teams only need visibility of their own areas.

How Location Access Works

Within a role's settings, you can choose:

• All location groups — the user can see every meeting location and zone. This is the default for most administrator roles.
• Selected location groups only — the user can only see locations within the groups you specify.

When location access is restricted, it affects:

• Which locations appear in the calendar view and floorplan view
• Which locations are available when creating or editing meetings
• Which meetings are visible — if a meeting is in a location the user cannot see, the meeting itself may be hidden depending on other permission settings

Configuring Location Access

1. Go to the role management interface.
2. Select the role you want to configure.
3. Choose whether the role has access to all location groups or selected only.
4. If selected, tick the location groups this role should be able to see.

Info

Location access is set at the location group level, not for individual rooms or spaces. If you need more granular control, consider organising your locations into appropriate groups first. See Meeting Locations for more on location groups and zones.